Picking a Venue

Venues are one of the most important aspects of your wedding day, and there are a few different components to keep in mind when you’re looking.

It is generally recommended that 42% of your wedding budget be allocated to the venue, food, and drink. It is one of the major costs of a wedding, and therefore is very important to every bride and groom! The average cost of a wedding venue in Boise and McCall can range anywhere between $2,500-$5,000 dollars. This doesn’t include food and drink or rentals. Some venues will require that you rent your own tables and chairs, and some might have requirements that you use their in-house caterer and/or bar service instead of bringing in your own.

It’s important to note though, that this 42% is not set in stone. If you want a nicer venue and want to spend less in another area then that is totally up to you! This is where a wedding planner comes in handy because this is what we do for a living is deal with wedding budgets! Whether it’s spending less on decor because the venue is so beautiful, or finding a little plainer venue that we can bring to life with flowers and arrangements, let us help you find that perfect balance between your dream wedding and your dream budget.

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Another important thing to remember when looking for your venue is to remember to find one that fits your style and your needs for the day. If you are wanting a more modern-themed wedding, then it’s easy to eliminate all the rustic style venues and vice versa. Keeping in mind your guest list size is also important when looking so the venue is big enough to accommodate all of your expected guests. Also remember to check the times it can be rented so you find the times you want. Most venues require music to be off by 10:00pm, so if it’s important to you that the party goes long into the night, you know to look for a venue with less time restrictions. Narrowing your search will help you find venue options that you can start narrowing down to find one that fits in your budget and accommodates all of your essential requirements for your wedding day!

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One big question we get as wedding planners is couples wondering when they should pick a venue. Our answer would be as soon as possible! It is never too early to pick your venue because your venue date helps determine so many other factors. We never recommend picking your wedding date before you pick a venue because the venue may not have that date available, but it might be the perfect venue otherwise! The site you pick will determine the wedding date, and it could also potentially pick your vendors if they have their own in-house caterers or bar service. Otherwise you will be able to pick outside caterers and bar service that have the same date available as the venue. It is important that, much like a wedding dress, you don’t fall in love with something you can’t have. Be flexible with your choice in venue, and wait to pick a wedding date until you definitely nail down the location.

Perhaps one of the most important questions brides and grooms have is, why do they need a wedding planner if where they’re getting married has their own coordinator? There is a big difference between the two though, in terms of their responsibilities and their involvement. Venue coordinators are mostly there to watch the venue, not your wedding, and make sure that no one is doing anything wrong that will hurt or damage the space. They also typically won’t do set up or tear down unless you pay them an extra fee. They also won’t learn as many details about your wedding as an outside coordinator would because, again, they are mostly there to coordinate for the venue and not for the wedding itself. This is why having a wedding coordinator or planner to work together with the venue is so important, and makes the day flow so much smoother!

Finally, we have compiled a list of questions that you should ask the venue if you happen to go location scouting without your wedding planner. These questions should include:

  • What is the rental fee and what’s included in that price?

  • How many hours does the rental fee include, and is there an overtime fee if I stay longer?

  • How much is the deposit, when is it due, and is it refundable?

  • Is the venue large enough to have the ceremony and reception in the same location?

  • Are we allowed to bring in our own decorations?

  • Can we use candles, sparklers, or lawn games?

  • Can I hire my own vendors or is there a preferred vendor list we need to stick to?

  • What time can we arrive at the venue to get ready?

  • What is the nearest hotel accommodations available for my guests?

Picking a venue can seem like a daunting task with how important it is, but we can help you along the way and make it fun and exciting as you start with the foundation and build your dream wedding from there!

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